Here for you to download or read online are some key Club documents.


Download the Club's Constitution.

Membership form

When you are ready to join us, or to renew your membership, please download and complete a membership form in Microsoft Word or fillable PDF format. This includes details of how you can pay.

Competition rules & help

Download the current Competition Rules (includes entry requirements for digital files).

We have also produced some help files about entering projeced digital images for our competitions. These complement the formal rules and are:

Website: submissions for Our Pictures section

Download submission guidelines for photos for the Our Pictures pages of the website.

Safeguarding policy

Download the Club's Safeguarding Policy core content.

Download the Club's full Safeguarding Policy with appendices.

Data protection/privacy policy

Download a copy of the data protection policy. This has been enhanced to take account of GDPR, implemented with effect from May 2018. In essence the Club only uses personal information of members and others we have contact with for the legitimate interest of running the Club for members' benefits, and more detail is in the document.

Members needing help with their photography

We try to help Club members, whether new or long-time, with their photography. Some members ask people they already know at the Club. But if you are not sure who to ask we have created a simple form that you can complete with details of what help you are looking for and we will try to sort something out for you.

You can download the help form here, then please complete it as appropriate and place it in the ‘help box’ on the information table at the back of the hall during meetings. A Committee member will review it and try to put you in touch with someone in the Club who can help.

Committee roles

Download an outline of the roles of the Club's Officers and Committee Members.

Committee meeting minutes

With effect from the 2015/16 season, we have published the minutes of our Committee Meetings as downloadable pdf files. Here are those from 2019 onwards.